Athletic Handbook


Participation in the school athletic program is encouraged.  All students who participate in athletics must adhere to the Athletic Code for White River Valley Middle School.  The Athletic Code is available here and in the Athletic Director’s Office at the high school.

Before being permitted to tryout for a team (including cheer leading), participate in practice, or compete in an athletic event, students must have: a current physical examination by a doctor on file at WRVMS; signed the WRVMS Athletic Code, and provided it to the WRVMS Activities Director; signed, along with their parent/guardian, the White River Valley School Corporation Drug, Alcohol, and Tobacco Education and Testing Program Agreement; a signed concussion form, and provided proof of adequate health insurance.  These forms can be picked up in the office.

A student must also be academically eligible to participate in an athletic event.

An athlete may not quit one sports team to try out for another team without the written consent of both coaches.

An athlete may not try out for another team while in season without the written consent of both coaches, in which a primary sport must be chosen.

Athletic Student Handbook

Athletic Department Philosophy

The Athletic Department Philosophy of  White River Valley Middle School will be consistent with the educational philosophy of the total educational program of White River Valley School Corporation.  Students, who have the interest, should have the opportunity to participate in cometitive interscholastic athletics, provided tht such activities do not interfere with the student’s educational development.  The athletic program will provide a wide range of sports and give equal consideration to both boys and girls programs. The main purpose of the total athletic program will be to help prepare the students to meet the challenges of our democratic society.

Athletic Code-of-Conduct

Participation in the Athletic Program at White river Valley Middle School is an important part of the total educational program and is a very enjoyable and rewarding experience.  Participation in athletics at White River Valley Middle School is a privilege and not a right; a student is expected to set a good example as a student. as a citizen, and as an athlete to other students, parents, and community members in our school district and in other communities.  This responsibility extends to conduct and appearance on and off the playing field throughout the calendar year.  Students who quit a sport during the season must remain out for the remainder of the season; however, they are permitted to try out again next school year.

This Athletic Code of Conduct is adopted for all White River Valley Middle School interscholastic sports, will be in effect for the entire calendar year, and will create uniformity of disciplinary action throughout the athletic program.  This Code pertains to all student athletes, managers, and cheerleaders in grades 7 through 12.

  1. The White River Valley athlete agrees to abstain at all times during the calendar year from the use of tobacco, alcohol, illegal drugs, unlawful use of prescription drugs, and any illegal or criminal activity that is incompatible with the goals and standards of the White River Valley School Corporation, and will be subject to the penalties outlined below.  Under this code there are four circumstances which a student can be subject to the penalties established in this code:
    • Notification by a verified police report or court action
    • Determination of a positive result from saliva, urine, breathalyzer, or blood test
    • Direct observation of a violation by a member of the school staff
    • Any other method of proof deemed reliable by the school administration

a.  First offense:

  1. Suspended from participation in 20% of the total of regularly scheduled events/contests (competitive) for the respective sport. If violation is out-of-season then the suspension would apply to 20% of the total of regularly scheduled events/contests of the next sport season in which the athlete participates. This suspension would include post-season contests, if applicable.
  2. The student will be referred to the School Counselor for assessment and help.
    • Self-Report Option
      • For the first offense, a student-athlete who self-reports a violation, before the administrative investigation into the respective individual begins, may have their suspension reduced by 50%, or 10% of the total of regularly scheduled events/contests (competitive) for the respective sport.

b.  Second Offense:

  1.  Suspended from all sports for a full calendar year from the offense.
  2. The student will be referred to the School Counselor for assessment and help.

c.  Third Offense:

Permanent suspension from participating at White River Valley Middle School.


2.  Use of illegal drugs or abuse of the WRV Prescription Drug Policy

a. First Offense:

Suspension from all athletic participation until a drug re-test shows negative results.                    This re-test should be no sooner than 10 days following the initial report.

b.  Second Offense:

Suspension for one (1) calendar year.

c.  Third Offense:

Permanent suspension from ever participating at White River Valley Middle School.


3.  Felony or misdemeanor-Possible suspension up to one (1) year.  Each individual case will be reviewed by the Administration and the Athletic director and will be acted upon.

4.  A student athlete shall display exemplary attitude, behavior and citizenship throughout the school year; the determination of whether the student athlete has failed to maintain that standard of behavior and attitude shall rest on the judgement of the coach after consultation with the principal and athletic director. (Discipline by coach.)

5.  The conduct of all phases of participation in inter-scholastic activity including practice sessions, trips to and from athletic contests, and residence away from home or participation in athletic contests and participating in the contest itself, shall be in accordance to the rules and dictates of the coach and White River Valley Middle School.  Insubordination, abusive or critical language toward anyone, fighting, lack of full cooperation, and lack of maximum effort are all examples of misconduct, which are strictly prohibited.  (Discipline by coach and/or athletic director.)

6.  Due Process

No penalty will be assessed without affording the student an opportunity for an informal hearing.

At the hearing, the student is entitled to:

a.  A written or oral statement of the charges against him/her.

b.  A summary of the evidence against him/her, and

c.  An opportunity to explain his/her conduct.


Guidelines for Imposing Discipline

  1.  The coach, the Principal and Athletic director should meet with the student and parents, if the parents desire, and explain, at one session, the nature of the infraction; the coach and Athletic director and Principal should receive and consider any explanation, defense, or mitigation offered by the student or parents.  The coach, Athletic director and principal should weigh all the information and assess the appropriate penalty.
  2. The high school principal/assistant principal has final authority on all matters relating to discipline for inappropriate behavior.
  3. Students suspended for school related actions are not permitted to participate in any athletics during their suspension.

Academic Requirements

Each coach and extra-curricular sponsor will work with the athletic director and principal to make sure each student is passing in every class in order to be eligible to participate in ECA activities at White River Valley Schools.  Grade checks will be taken starting in week three (3) of the nine (9) week grading period.  Any student who is failing a class on Tuesday at 3:30 pm ill be ineligible to participate in any event between Wednesday fo that week through Tuesday of the next week.  In order to be able to regain eligibility, the student must be passing every subject on Tuesday.  Players may practice at the discretion of the coach,  but will be unable to dress for any contests during that time.  Students involved in non-athletic ECA activities may not participate in any ECA event during the identified period. It is highly recommended that each coach, ECA sponsor, and parent pay particularly close attention to the academic progress of students involved in ECA activities.

School Attendance

Student-athletes, and students who participate on extra-curricular groups/clubs at WRV are ineligible for participation in athletics that day if they are absent from school the entire day due to illness.  Students who miss school for more than one-half (1/2) of the school day because of illness or unexcused absence may not participate in after school activities the same day unless permission is granted by the Principal.  In this instance a certified note…i.e….doctors…may be required.  For weekend or non-school day participation, the athlete is eligible for participation after an absence the day prior only if that has been an excused absence.

If an athlete has missed five consecutive days due to injury, or illness, he/she must present written verification from a physician stating that they are again physically fit to participate.  No exceptions – An IHSAA rule.

Athletic General Rules and Policies

  1.  Eligibility:  An athlete must meet all the eligibility requirements of the Indiana High School Athletic Association as well as White River Valley Middle School.  The rules will be posted in the locker room area.  Also, the rules are on the detachable part at the bottom of the physical certificate form.

a.  Age:  Athletes whose 20th birthday occurs before the date of state finals in their sport shall be ineligible for interscholastic competition.

b.  Scholarship:

  1. Middle School students:  To be eligible scholastically, athletes must have received passing grades at the end of the last grading period (semester grades take precedence) in at least five (5) solid subjects.
  2. Equipment:  The athlete is responsible for all equipment issued to them.  Therefore, the athlete must pay for any athletic equipment that is lost or damaged.  School owned athletic equipment should be worn only for contests unless special instructions are given by the coach and is to be turned in after completion of final contest.  Failure to do so will create ineligibility from next season’s sport until items are in.
  3. Insurance:  Each athlete is responsible for providing his/her insurance coverage.  This must be attested to in writing by the parent or legal guardian.  No student will be allowed to participate without medical insurance.  The form must be signed by the athlete and his/her parent or legal guardian and filed with the athletic director before the student will be allowed to participate in practices or games.
  4. Transportation:  All athletes are required to travel to and from away events on school provided transportation.  Any exception to this will need to be made with the head coach prior to the date of the event.  If parents wish to take their child home or have another adult transport their child, a note signed by the parent is required and should be given to the coach.  Students will not be permitted to ride home with anyone other than an authorized adult.

Parent Meetings

Each coach should hold a parent meeting prior to the first contest of the season.  Each participant should be represented at this meeting.  Failure to do so will result in ineligibility for that student athlete until his/her parent either: a. attends the scheduled meeting or b. has a private documented meeting with the coach.  At that meeting, all team rules should be reviewed, including emphasis on the chain-of-command for complaints and concerns, problems need to be solved at the lowest level possible of the chain.  The athletic code of conduct should be reviewed with the parents as well.  Ignorance of our rules will not be allowed as an excuse for anyone participating in athletics and/or extra-curricular organizations.  The athletic director will attend each varsity meeting to explain the 24-hour rule to eliminate confrontations following contests.

24-Hour Civility Rule

Athletics can be an emotional experience for athletes, coaches, parents and relatives.  In order to remove emotion from this setting, there is to be no contact between parents/guardians/relatives and the coach or administrator immediately following a contest.  Calmer heads need to prevail on behalf of out student-athletes.  Failure to follow this rule may limit the offending party’s ability to attend athletic contests involving White River Valley athletic teams.  Everyone is expected to serve as a role model.